Don Ruffles Limited

After Care for Your Shredder

Your decision to invest in a shredder is a wise decision, to protect your sensitive information from falling into the wrong hands. Whether you use it for personal or professional purposes, maintaining your shredder properly will ensure its longevity and optimal performance. We want to help you with this and have produced a guide, where we will walk you through essential care tips to keep your new shredder running smoothly and shredding efficiently.

Read the User Manual:

The first step in caring for your paper shredder is familiarising yourself with its specific features and requirements. Read the user manual thoroughly to understand the recommended usage, maintenance instructions, and any limitations provided by the manufacturer. This will help you avoid potential issues and maximise the lifespan of your shredder.

Choose the Right Paper:

Using the right type of paper is crucial for the efficient operation of your shredder. Most shredders can handle standard office paper, but it’s important to avoid feeding it materials like newspaper, glossy paper, adhesive labels, or thick cardboard. These materials can jam the shredder or cause excessive wear and tear on its cutting blades.

Regular Cleaning:

Maintaining a clean shredder is essential for optimal performance. Make it a habit to clean the shredder after each use or at least once a week, depending on the frequency of use. Unplug the shredder and use a soft, dry cloth or a small brush to remove paper dust and debris from the blades, cutting heads, and paper entry. Avoid using water or cleaning agents, as they can damage the shredder’s electrical components.

Lubricate the Cutting Blades:

To ensure smooth and efficient shredding, lubricating the cutting blades is vital. Consult the user manual for the manufacturer’s recommendations on lubrication frequency and suitable shredder oil or lubricant. Apply the oil evenly across the blades or use pre-lubricated sheets specifically designed for shredder maintenance. Lubricating the blades periodically will reduce friction and prevent them from dulling or jamming. You can find the full range of lubrications from Don Ruffles here.

Avoid Overloading:

Overloading your paper shredder is a common mistake that can lead to malfunctioning and jamming. Pay attention to the shredder’s recommended sheet capacity and never exceed it. If your shredder has an automatic feeding system, follow the guidelines to prevent paper jams. Regularly clean out the shredded paper bin to avoid accumulation, as it can hinder the shredder’s performance.

Allow Cooling Down:

If you have a heavy-duty shredder or are shredding a large volume of paper continuously, the shredder may overheat. To prevent overheating and potential damage, follow the manufacturer’s guidelines for cooling down periods. If your shredder does overheat, turn it off immediately and allow it to cool down before resuming operation.

Regular Maintenance:

In addition to the routine cleaning, perform periodic maintenance to keep your shredder in top condition. This may involve inspecting the power cord for any damage, checking for loose screws or parts, and ensuring proper alignment of the cutting blades. If you notice any issues, contact the manufacturer’s customer support for guidance or professional servicing.

We can help you to preserve the life of your new machines with our maintenance offering with more information here.

Using the Correct Shredder Sack

The use of waste sacks with your shredding machine, whilst not always necessary on all paper shredders, is always recommended by

Shredders generally discharge waste in two different ways; either into a collection box or a waste sack that is normally held under the shredder head by a metal or plastic ring.

Always use sacks as recommended by Each sack has been tested to its fullest capacity and will not break or tear under normal circumstances. In some cases sacks are colour coded to make the reordering much easier.

The full range of sacks can be found here.

Taking care of your new paper shredder is essential for its longevity and efficient operation. By following these care tips, you can ensure that your shredder remains in optimal condition, providing you with reliable document disposal and safeguarding your sensitive information. Remember to read the user manual, choose the right paper, clean regularly, lubricate the blades, avoid overloading, allow cooling down, and perform periodic maintenance. With proper care, your paper shredder will be a trusted companion in your information security efforts for years to come.

If we can be of any further assistance, please do not hesitate to contact us on 01293 775248 or use our contact for here.

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